Oracle Projects- AP Integration Part2

• Quantity – Based on the Expenditure Type definition, quantity is verified by checking the PA_QUANTITY column in the AP_INVOICE_DISTRIBUTIONS_ALL. If the COST_RATE_FLAG column in PA_EXPENDITURE_TYPES table is set to Y, then the quantity field in the Payables Invoice Workbench needs to be filled in.

Once all the requisite information has been entered and the invoice distribution saved, the system checks whether the values given in the Project, Task, Expenditure Type and Expenditure Organization fields are active as of the Expenditure Item Date.

The following columns in the AP_INVOICE_DISTRIBUTIONS_ALL table are relevant for project-related supplier invoices:

1. PROJECT_ACCOUNTING_CONTEXT – This column is set to Yes if the Project ID column is filled.
2. ASSET_ADDITION_FLAG – If the project-related invoice distribution is charged to a Capital Project, then the ASSET_ADDITION_FLAG is set to P when the PA_ADDITION_FLAG is set to Y, Z or T.

To avoid the same invoice distribution being interfaced to both Projects and Fixed Assets, you must interface any project-related invoice distribution to Oracle Projects before you interface it to Oracle Assets.

1. PA_ADDITION_FLAG- The PA_ADDITION_FLAG tracks the status of project-related supplier invoice distribution lines and expense report distribution lines. For supplier invoice distributions entered via Oracle Payables, the PA_ADDITION_FLAG is set to N if the distribution is project-related, otherwise it is set to E and it is updated by Oracle Projects when the distribution is processed by the Oracle Projects Interface Supplier Invoice process. Oracle Projects sets the PA_ADDITION_FLAG to Y or Z after the item is successfully processed, or may be set to a rejection code if the line is rejected during transfer to Projects. For supplier invoice adjustment lines interfaced from Projects to Payables (which must net to zero with another line), the value for the PA_ADDITION_FLAG is set to T. Listed below are the Quick Codes available for the PA_ADDITION_FLAG:

2. If an item is rejected, you must correct the rejection reason and re-run the interface process.
3. Once the Invoice is interfaced to Projects, the following tables are populated with appropriate values:

• PA_EXPENDITURE_GROUPS_ALL
• PA_EXPEDITURES_ALL
• PA_EXPENDITURE_ITEMS_ALL
• PA_COST_DISTRIBUTION_LINES_ALL